VibeValley Records privacy policy

Effective Date: 04th March 2025 (21:22 GMT+1)

1. Introduction 

VibeValley Records ("we," "us," "our") is committed to protecting the privacy of our artists and users. This Privacy Policy explains how we collect, use, store, and protect your personal data when you engage with our services.

2. Data We Collect

We collect the following information:

• Artist Names: Stored for identification and distribution purposes.

• Payment Information: Stored only when an artist requests a withdrawal. This includes PayPal email, Swish phone number, IBAN, or other relevant payment details.

• Email Addresses: Stored and used for communication and account-related notifications.

• Contact Details: Manually stored in a secure internal document for contact purposes.

• Submitted Information: When distributing content, we store relevant metadata such as composer, writer, lyricist, and artist name.

• Website Analytics: We use Google Analytics to track general website usage, but we do not collect or store personally identifiable browsing data.

3. Purpose of Data Collection

We collect and use data to:

• Facilitate smooth collaboration with artists.

• Verify the identity of artists in official matters (e.g., email verification for payments or distribution).

• Process revenue sharing, royalties, and payments.

• Notify artists when they are eligible for earnings withdrawals.

• Ensure compliance with our distribution agreements and policies.

4. Revenue Sharing, Royalties, and Payment Terms

• Commission: VibeValley Records retains a 20% commission on total earnings generated by your recordings and materials.

• Earnings Notification: We notify artists via email when their balance is available for withdrawal.

• Withdrawal Requests: Artists may request withdrawals at any time through the designated form, subject to processing by our support team.

• Payment Methods: Withdrawals are processed via Bank Transfer, PayPal, or Swish (Swedish). We reserve the right to change or restrict available withdrawal methods.

5. Data Sharing & Protection

• We do not sell or share personal data with third parties.

• Payment information is securely stored and used solely for processing payments.

• Artist data, including names and roles, is disclosed only when required for content distribution.

• If legally required, we may cooperate with law enforcement agencies.

6. Data Storage & Retention

• Data is stored securely in non-public CSV files owned by us.

• If an artist cancels their service, their information is removed from our active records, including feature lists (e.g., "ROSTER") and internal sheets.

• We do not maintain large-scale data packages.

7. Data Security & Breach Handling

• As a non-profit and unregistered company, we take reasonable security measures to protect data.

• No highly confidential artist information is stored, reducing security risks.

• In the event of a data breach, we will take necessary steps to mitigate risks and notify affected users if required.

8. Your Privacy Rights 

Artists may contact us to:

• Request information about their stored data.

• Update or correct inaccuracies in their data.

• Request removal of their data if they terminate their services with us.

9. Contact Information 

For privacy concerns, questions, or data-related requests, please contact our support team.

10. Changes to This Policy 

We may update this Privacy Policy from time to time. Artists will be notified of significant changes via email or a notice on our website.

By continuing to use our services, you agree to this Privacy Policy.